OPERATIONAL POLICY
DATA PROTECTION POLICY
ASSET WISDOM LIMITED

 

1 PURPOSE OF THIS POLICY
In view of the new Data Protection legislation coming into force in May 2018, Asset Wisdom has undertaken a review of current procedures and updated them as per this paper. The paper describes the procedure for both individual purchasers and current and potential Companies who buy for their employees and/or their clients.

2 BACKGROUND
Asset Wisdom delivers a variety of on-line learning modules for both individual customers and company personnel. Asset Wisdom also has several partners that resell the learning offer direct to their own customers and is registered with the Information Commissioner’s Office with Registration number ZA061376.

3 WHAT INFORMATION IS BEING RECORDED?

3.1 For Individual Purchasers

  • full name
  • e-mail address
  • contact telephone number
  • learning material purchased
  • learning activity information
  • consent to retain the above information

3.2 For Company Purchasers

  • Company name
  • Company e-mail address
  • Company contact telephone number
  • employee name/s
  • employee e-mail address
  • employee contact telephone number
  • learning material purchased
  • learning activity information
  • copy of Company’s Data Protection Policy

All learners, regardless of route to purchase the modules can access their data at any time.

4 WHERE DOES THE INFORMATION GO?

The above information is entered onto a Learner Management System/Portal which then allows activation of an account for the respective learner. The Learner Management System (LMS) is based in Australia and managed through a third party (Kineo). A copy of Kineo’s Data Protection Policy can be found on the Asset Wisdom website.

5 WHO IS THIS E-LEARNING INFORMATION SHARED WITH?

The information is used only for business purposes and is shared with:

5.1 For Individual Purchasers

  • the individual customer only

5.2 Company purchasers

  • Companies purchasing for their staff/clients
  • Individual learners
  • Contracted Partners

When Company purchases are made, there is the option for them to have their own Administrator. If an Administrator is assigned, the information will also be disclosed to them. Each has a personal login and password and, once logged onto the LMS will have the ability to run reports on the progress of their delegates in a secure environment. The actions in relation to maintaining confidentiality by the administrator should be managed by the employing body and is not the responsibility of Asset Wisdom Limited.

6 WHAT IS THE INFORMATION USED FOR?

The information is used to set up learning accounts as part of a contract and enables the monitoring of the use of the course/s by individuals or groups of personnel. Each learner has access to his/her own account information except for Companies that choose to have their own designated Administrator who can also access the individual’s information.

7 HOW LONG DO WE RETAIN THE INFORMATION?

The information is retained active on the Asset Wisdom Portal/LMS for either 1 month or 12 months depending on the course purchased. Each relevant account is then disabled as required as part of the purchase agreement with users/employers. Users can apply for the account/s to be reactivated at any time. When disabled, the information is not accessible to anyone.

8 WHY THE ABOVE IS NECESSARY?
The above processes are necessary to meet the needs of the purchaser with whom we have an agreement to deliver on-line learning and who has given consent.

9 DOES THIS INFORMATION GOES OUTSIDE THE EU/UK AND SO WE KNOW IF THAT COUNTRY HAS ADEQUATE DATA PROTECTION LEGISLATION
The sale of our learning material is global, and we liaise with respective purchasers to ensure their Data Protection legislation meets our needs. All our partners comply with GDPR and copies of their policies can be found on the Asset Wisdom website.

Individuals can request that their data be removed at any time by contacting: june@asset-wisdom.com. If the request is from an active learner, this will disable access to the learning modules purchased.

Partners